📚 Study Rooms

Shared spaces where people gather knowledge, discuss ideas, and build a living archive — together.

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What is a Study Room?

A Study Room is a shared space on NotaeLibrary where a group of people comes together around a common interest, topic, project, or goal. Think of it like a club room, a reading circle, a team workspace, or a family archive — all rolled into one.

Every Study Room has its own:

💬

Chat

Real-time discussion with all room members. Leave a thought, share a quote, or have a live conversation.

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Posts & Notes

Long-form posts, pinned notes, and structured knowledge that everyone in the room can read and contribute to.

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Shared Calendar

Schedule room events, reading sessions, and meetings that all members can see and attend.

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Sage AI

An AI assistant that reads the room's knowledge base and answers questions using what your group has actually collected — not just generic internet knowledge.

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Bookshelf

A shared reading list — add books, serials, or works relevant to the room's focus.

📌

Pinboard

Pin important links, quotes, announcements, or references so nothing gets buried in chat.

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Members

See who is in the room, their roles, and their contributions.

🗺️

Room Connections

Connect this room to your other rooms in a private personal knowledge map — only you can see your connections.

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What do people use rooms for?

Study Rooms work for almost any shared purpose. Here are some examples of rooms you might find — or want to create:

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Book Clubs

Members post quotes and reactions as they read. Sage can answer “What did we say about the ending?” by reading the room's notes. The shared calendar tracks discussion nights.

The Midnight Library Book Club — discussing Matt Haig chapter by chapterHistorical Fiction Fans — monthly picks across all erasSlow Readers Society — no pressure, no spoilers

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Research & Study Groups

Teams accumulate source documents, notes, and summaries over time. Sage reads all of it and can synthesise answers across dozens of uploaded documents — like a tutor who has actually done all the reading.

Climate Science Reading Group — curating papers and summariesBar Exam Study Room — case notes, flashcards, practice questionsPhilosophy Reading Circle — Plato to Rawls, one text per month

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Family Archives

Private rooms keep sensitive family content away from the public. Only the people you invite can see or contribute. A perfect digital home for memories you want to preserve together.

The Eaton Family — a private archive of memories, photos, and storiesJapan Trip 2023 — itinerary, photos, and travel notes for the familyEmma's Wedding — planning docs, vendor notes, guest lists

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Teams & Workplaces

Teams with Enterprise subscriptions can provision private rooms for knowledge that must stay internal. Sage becomes a team assistant that knows your actual processes — not just generic advice.

Product Design Team — design principles, decisions, and critiqueEngineering Handbook — architecture notes, runbooks, and decisionsCustomer Research — interview notes, patterns, and insights

🎭

Fan Communities & Interest Groups

Public rooms let any fan join and contribute. Build the definitive knowledge base for your fandom together — and let Sage answer obscure lore questions in seconds.

Wheel of Time Lore Room — character maps, theories, and timelinesIndie Music Discovery — listening notes and artist spotlightsTrue Crime Files — evidence boards, episode notes, timelines

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Public rooms vs. private rooms

Every Study Room is either public or private. The creator chooses at the time of creation — and can change it later from the room settings.

🌍 Public rooms

✓ Visible to everyone on the platform
✓ Anyone can join without an invitation
✓ Content is discoverable and searchable
✓ Ideal for communities, book clubs, fan groups
✓ Great for growing an audience

🔒 Private rooms

✓ Invisible to non-members — not even searchable
✓ Members join only by invitation or invite code
✓ Content stays within the membership
✓ Perfect for families, teams, sensitive projects
✓ You control every member

ℹ️Your Homeroom is separate from Study Rooms and is always private. It is your personal headquarters — never searchable or visible to others.

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How to join a room

There are three ways to become a member of a Study Room:

Browse and join a public room

Go to /study-rooms to browse all public rooms.
Use the search bar or filters to find rooms by topic, genre, or keyword.
Open a room that interests you and click Join Room.
You're in immediately — no approval needed for public rooms.

Use an invite code (private rooms)

If someone shares an invite code with you, you can enter it on the Study Rooms page to join a private room — even if you can't find it by searching.

Look for the “Have an invite code?” box on the Study Rooms page and paste your code to get instant access.

Receive a direct invitation

A room admin or moderator can invite you directly by your username or email address. You'll receive a notification inside the platform. Accept it from your notification centre and you'll be added to the room immediately.

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Private rooms & invitations in depth

Private rooms are entirely hidden from non-members. Here is everything you need to know about how they work:

🔗 Invite links & codes

As a room admin you can generate an invite link or invite code from the room settings. Share the link with anyone — when they open it they will be prompted to sign in and then added to the room automatically. The code works the same way but is shorter and easier to copy into chat or email.

You can revoke an invite link at any time from the room settings. Any link you issued before revocation will stop working immediately.

👤 Direct member invitations

From the room's Members tab, admins and moderators can invite any NotaeLibrary user by searching their username. The invited person receives a notification and can accept or decline. They are not added until they accept.

🛡️ Member roles

Every member has a role inside the room:

👑 Admin

Full control — settings, invitations, moderation, and deletion.

🛠️ Moderator

Can invite members, manage posts, and moderate chat.

👤 Member

Can read, post, chat, and participate in events.

🚪 Leaving a room

You can leave any room at any time from the room's Settings page. If you are the last admin and the room has other members, you will need to assign a new admin before leaving. Leaving a room removes your access to its content and removes it from your Room Connections map.

✨

Creating your own room

Any member can create a Study Room. Here is how:

Go to the Study Rooms page

Navigate to /study-rooms and click the Create Room button in the top right corner.

Give your room a name and description

Choose a clear, descriptive name. The description appears in search results and on the room's landing page — it is your room's first impression.

Choose public or private

Public rooms are discoverable and joinable by anyone. Private rooms are invisible to non-members — ideal for teams, families, and closed communities.

Add a cover image and topic tags

A cover image and relevant tags help people find your room when browsing. You can skip these and add them later from room settings.

Invite your first members

After the room is created, go to the Members tab to invite people by username or generate an invite link to share externally.

💡Not sure whether to make your room public or private? Start private, get things set up, then switch to public when you're ready to open the doors. You can change this setting any time from the room's settings page.

🏛️

Inside a Study Room

Once you are a member, here is what you will find inside every Study Room:

🏠

Room Home

A landing page with the room's description, pinned posts, recent activity, and quick-access links to all sections.

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Chat

Real-time group chat. Mention @Sage anywhere in chat to ask the AI a question in context.

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Posts

Long-form posts by any member — discussion threads, summaries, essays, or structured notes that remain searchable over time.

📌

Pinboard

Pinned links, quotes, and resources the whole room has agreed are worth keeping front and centre.

📅

Calendar & Events

Schedule reading sessions, watch parties, Q&As, or any room event. Members can RSVP and get reminders.

📚

Bookshelf

Add books, serials, podcasts, or any Work to the room's shared reading list. Members can see what the room is currently reading.

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Sage AI

Ask questions, get summaries, brainstorm ideas. Sage has read everything the room has posted — it answers using your room's knowledge first.

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Members

Browse all members, see their roles, and invite new people.

⚙️

Settings

Room admins can edit the name, description, cover image, privacy setting, invite links, and member roles here.

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Sage — your room's AI assistant

Every Study Room has a built-in AI assistant called Sage. Sage is not a generic chatbot — it reads the room's accumulated knowledge and uses that as its primary source before answering.

What makes Sage different

🗂️ Reads your room— Sage indexes posts, notes, and uploaded documents. Ask it to summarise last month's discussion and it actually can.
🔗 Traverses your connections — if you have connected this room to others in your Room Connections map, Sage can pull knowledge from related rooms when answering.
💬 Works in chat — mention @Sage in the room chat to ask a question without leaving the conversation.
📄 Handles documents — upload PDFs, web pages, or text files to the room and Sage can read and reference them.

💡The more your room posts and shares, the smarter Sage gets about your specific topics. A room with six months of discussion notes is far more useful to Sage than an empty one.

🗺️

Room Connections — your personal knowledge map

As you join more rooms, you can draw connections between them in your private Room Connections map. This is a zoomable graph that only you can see — you label each connection however makes sense to you.

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Your map

Connect rooms with labels like related research, spawned from, or chapter of

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Completely private

No one else can see your connections or labels — not even other members of the same rooms

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Sage uses it

Sage walks your connection map to find relevant knowledge across all your rooms when answering questions

Want the full picture? Read the Room Connections tutorial — it walks through a detailed example with side-by-side graphs showing how two people in the same rooms can build completely different personal knowledge maps.

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Ready to dive in?

Here are the best next steps depending on where you are:

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Browse public Study Rooms

Find rooms about topics you love and join them instantly.

✨

Create your own room

Start a book club, research group, family archive, or team workspace.

🗺️

Learn about Room Connections

Build your personal knowledge map and make Sage smarter about your interests.

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Back to The Basics

Need a broader introduction to the whole platform? Start here.

Find your first Study Room

Browse public rooms and join one in seconds — no invitation needed.

📚 Browse Rooms →