NotaeLibrary
Send beautiful email newsletters directly from your Study Room — reach your members and external subscribers with curated updates, announcements, and long-form content.
| Action | 👑 Owner | ⭐ Moderator | 👤 Member |
|---|---|---|---|
| Enable / disable newsletter | ✅ | — | — |
| Compose drafts | ✅ | ✅ | — |
| Send newsletters | ✅ | — | — |
| Delete newsletters | ✅ | — | — |
| Manage subscribers | ✅ | — | — |
| Read sent newsletters | ✅ | ✅ | ✅ |
| Opt out of email delivery | ✅ | ✅ | ✅ |
Only the room owner can send to prevent accidental mass emails being sent to subscribers.
The newsletter is off by default. Turn it on in room settings first.
Go to your room Settings and scroll to the Newsletter section. Toggle Enable Newsletter on. The Newsletter tab becomes visible in your room navigation immediately.
Click Compose Newsletter from the newsletter page to open the editor.
Internal name for the newsletter (only you see this). Useful for organising your archive, e.g. 'April Update' or 'Issue #12'.
What recipients see in their email inbox. Make it compelling — this is the headline.
The body of your newsletter. Uses a rich-text editor — you can add headings, bullet points, bold text, links, and inline images.
Optional short teaser shown in the archive list. If left blank, the first lines of content are used automatically.
Minimal, text-focused layout. Ideal for updates and announcements. Loads fast in all email clients.
Adds your room name and description as a header. Great for brand consistency.
Full-featured layout with hero section and styled content blocks. Best for image-heavy issues.
Saves without sending. You can come back to edit the draft later. Drafts are only visible to owners and moderators.
Sends immediately to all subscribers. This cannot be undone. Review carefully before sending.
Tip for moderators: Save a draft and ask the room owner to review and send it.
Your subscriber list combines room members and external email subscribers.
Enter name + email. Add optional tags for segmentation. Check Skip Confirmation if you have prior written consent (e.g. a sign-up form you manage).
Upload a CSV file or paste CSV text. Format: email,name (one per line). Duplicates are skipped automatically.
Every room member is automatically opted in when they join. Here's how they manage their subscription:
Members go to My Desk → Preferences for the room and toggle off Newsletter emails. This affects only that room's newsletter.
Every newsletter email includes a one-click unsubscribe link in the footer. Clicking it immediately removes the recipient from future sends — no account login required.
When you add an external email (without skipping confirmation), they receive a confirmation email. They must click to confirm before they receive any newsletters. Unconfirmed subscribers are shown in the subscribers list but never emailed.
The newsletter dashboard shows key metrics at a glance.
Total active recipients — opted-in members plus confirmed external subscribers.
Count of sent newsletters and drafts in progress.
Average percentage of recipients who opened each sent newsletter. A good benchmark is 20–30%.
All sent newsletters are stored in the archive accessible to every room member. Members can browse past issues at any time from the Newsletter page — even if they weren't subscribed when the newsletter was sent.
The subject line determines whether recipients open the email. Keep it under 50 characters, be specific, and avoid spam trigger words (FREE, URGENT, !!!).
The Clean template is great for quick announcements. For recurring newsletters (monthly digest, weekly roundup), Branded or Rich templates make each issue feel like a proper publication.
Save as Draft first and use the Newsletter archive to review how the content looks rendered. Moderators can help proof the content before the owner sends.
Subscribers expect regularity. Whether it's weekly, monthly, or ad-hoc, set expectations early and stick to them.
Only send newsletters when you have something genuinely worth sharing. Frequent irrelevant emails increase unsubscribes and hurt your open rate long-term.
Review the Subscribers page and remove confirmed-but-inactive external subscribers. A smaller, engaged list has better deliverability than a large stale one.